THE EXECUTIVE (Exec):
Meets approximately once every 1-2 months. They attend all executive meetings and have a vote in all HUC executive decisions.
President - the face of the league, building relationships with other ultimate communities and especially the Hamilton community. The General Manager (GM) reports primarily to the President. The President ensures the the membership is satisfied with the operations of the league.
Vice- President - supports the President. The VP is the face of the league within the league itself. The VP works closely with the GM to oversee directors and committees, and helps to lead meetings and support the Exec. The VP works closely with the Treasurer and Committee Leads to create the budget.
Treasurer (also Financial Director) - keep register of HUC accounts, coordinate Inventory Controller & Purchasing Director, prepare financial statement, updates signing authorities and issues cheques. The Treasurer works closely with the VP and Committee Leads to create the budget.
Secretary - work with GM to organize BoD and Exec meetings. The Secretary also keeps minutes, sends out action items and collects reports from committee heads.
Member at Large - holds responsibilities within league committees.
BOARD OF DIRECTORS:
The Committee Leads and Directors report directly to the GM. The BoD meets quarterly and committees meet when required.
Communications Director (CD) - informs the league members of updates and events happening in the
community through both social media and the website, reporting directly to the General Manager.
Social Media Liaison - communicates to league members through social media.
Webmaster - updates the website pages to keep members informed, helping the Executive and GM to navigate the background functioning. Supporting conveners to get registration info.
Events Director - heads the special event committees and reports directly to the GM.
*Year-end Party Committee - with the help of the conveners, collect the MVP/spirit/champ winners, rent a venue, decide on prizes and coordinate with purchasing director to ensure prizes are ordered in time.
Tournament Director - work with GM to rent fields/setup registration, work with CD to advertise/find teams, use Zuluru to set tournament schedule, find volunteers to help run event, organize logistics (field food, prizes, porta potties, cones, scoreboards, water).
*Volunteer Appreciation Committee - with GM, organize event & work with CD to connect with volunteers.
Conveners - report to League Director (represented by GM at this time).
*Summer conveners - help at captain's meeting, email captains, set schedule, check rosters, check spirit scores, deal with incident reports, help organize year end party (collect mvp's, determine award winners, help at year end party).
Fall convener - email captains, check rosters, set schedule, organize playoff day (field food, prizes, porta potties, cones, scoreboards, water)
Indoor conveners - email captains, prepare for draft (6x6), check rosters, set schedules, check spirit scores, deal with incident/injury reports, organize and distribute prizes.
Financial Director (also Treasurer) - keep register of HUC accounts, coordinate Inventory Controller &
Purchasing Director, prepare financial statement. The Treasurer attends all Exec meetings and has a
vote in all HUC executive decisions.
Inventory Controller - stores the league’s inventory, connects with league directors to distribute equipment and reports inventory numbers to the Purchasing Director.
Purchasing Director - works closely with Inventory Controller to ensure adequate inventory. Communicates with Events Director to ensure enough equipment is ordered for special events & league prizes.
Development Director - connects New Player Coordinator, Touring Liaison, Clinics Committee and Youth
Ultimate Program Manager, to provide our members the opportunity to grow/learn and flourish in this community. Reports directly to the GM.
Women’s Development Coordinator- works closely with the Equity & Inclusivity committee and women’s league convener to support and encourage women in our community.
New Player Coordinator - answers emails from players looking to join the league or players new to the sport. When applicable, work closely with the Executive Director to organize hat teams. Report to the Development Director.
Touring Liaison - act as a liaison between the league and any touring teams operating in Hamilton. Ensure local players have an option of playing at a higher level and developing skilled players within our city. The Touring Liaison would also work closely with the GM to organize fields for practicing, provide fundraising opportunities to the teams, work closely with the Clinics Committee to facilitate skills development and ensure players are HUC members (for insurance purposes).
*Clinic Committee - work with Touring Liaison to provide opportunities for members to learn and develop.
Youth Ultimate Program Manager - The YUPM is responsible for ensuring volunteers have police checks and act as a convener and perform those duties to get the league moving and parents informed (work with CD).
*Website Committee - looking to improve the website for its users, sharing ideas and goals with the
* E&I Committee - continually learning about ways to be more inclusive, while working collaboratively to
listening to, support and inform the HUC membership. Also includes a focus on womxns league.
IF YOU WANT TO HELP IN ANY OF THESE AREAS PLEASE EMAIL KIM@HAMILTONULTIMATE.COM
*Looking to be filled or supported